Student Employment

Here you can find job listings on campus as well as the various guidelines and restrictions for both employee and employer.

Posting a position in JOBX

  • All Positions must be posted on-line, ABSOLUTELY NO EXCEPTIONS!
  • Employers sign in at JOBX using your Unix Login and Password.
  • Follow Employer Training Presentation(include link here)
  • The Career Staff will review postings within three working days of receipt.
  • Postings will be approved based on compliance with College policies on Affirmative Action/EEOC.

Faculty Guide to Ethical and Legal Standards in Student Hiring

Guidelines for Student Employment

Who Can Apply

  • Student Employment during the academic year is restricted to current TCNJ students attending classes on a minimum of half-time status.
  • Student Employment during the summer is open to TCNJ and non-TCNJ students, 16 years of age or older (students under 18 are considered minors and must secure working papers) and recent May graduates.

How Students Apply

  • As positions are posted, students may apply for each position that they are interested in, using SES (Student Employment System).
  • Positions will be posted for five working days before applications are forwarded to the departments by The Career Center staff.
  • Applications will be sent in order of federal Work-Study and date stamp. Departments will not receive all applications.
  • Departments will contact students directly to schedule interviews.

Application Tips for Students

  • Apply for multiple positions. Continue to apply for positions until you receive a job offer – it is not unusual for one student to apply for 20 positions.
  • Make sure that your contact information is updated by emailing your current address and phone number to
  • Apply for positions within the first five days a position is posted.
  • List your cell phone # in the “local” phone # field on the application.
  • Respond to calls or emails for interviews immediately. If you do not respond within two working days, employing departments may move on to other candidates.
  • Prepare for the interview and dress appropriately.

Interviewing/Hiring Process

  • The Career Center will forward applications to departments, which will then contact selected students directly for interviews.
  • Reminder: Not every application is forwarded to the hiring department. Applications are forwarded by the Career Center staff. Supervisors may only interview and hire students whose names have been forwarded by the Career Center staff. Supervisors may only interview and hire students whose names have been forwarded by The Career Center staff.

Beginning Work


  • When a department informs a student of their wish to hire them, he/she must come to The Career Center located in Roscoe West Hall 102 during working hours.
  • He/she will be asked to complete the I-9 and sign it in the presence of a Career Center staff member. The I-9 can be obtained in The Career Center or view the attached form. This form requires he/she to present original forms of identification bring two (2) forms of identification (e.g. Driver’s License, Social Security Card, etc.)
  • Students MUST fill out and submit their I-9 form with proof of citizenship (either a social security card or a passport) prior to the first day on the job.

Getting Paid

Policies/ Procedures for Student Employment

Hour Limitations and Timesheet Guidelines

  • Students may work no more than 15 hours per week during the academic year, or 40 hours per week during the summer, in all student employment positions combined. Summer schedules end mid August.
  • Students must submit an accurate timesheet for each pay period worked. Students should not combine hours for multiple pay periods on one timesheet.

Termination & Grievance Procedures

  • Keeping in mind that all student workers are “at will employees,” if a student employee has a work-related grievance, the student is encouraged to meet with her/his supervisor to discuss the employment issue. An earnest attempt should be made by both parties to resolve the problem.
  • Termination decisions are made by the employing department. Students who feel that they are being wrongfully terminated should exhaust all departmental appeal processes prior to pursuing a Career Center review. If the student does not feel the situation has been satisfactorily resolved, she/he can set up an appointment to discuss this grievance with the Coordinator of Student Employment.
  • Departments may have policies for student employees connecting Student Conduct outcomes to work eligibility (e. g. Residential Education and the Ambassador Program
    • Departments must inform students of this policy upon hiring a student and again when the student becomes engaged in a student conduct case.
    • Should a student conduct issue result in a student’s termination, the student may appeal through the department.
    • If the department upholds the decision, though students are typically able to appeal termination decisions through the Career Center, decisions made on the basis of student conduct outcomes, will not be grounds for appeal.
  • The final resolution of the student employee work- related grievance, other than those linked to student conduct, is decided by the Director of the Career Center.
  • In cases involving EEO claims the Coordinator will refer the student to the appropriate office. (See College policies below).

College Policies

Student Employees follows The College of New Jersey college-wide policies and procedures for:

For more questions on TCNJ Procedures for internal complaints click the following.

Things to keep in mind when hiring and supervising student employees:

  • All students who have not worked on campus must come to the Career Center, located in Roscoe West 102, prior to the first day of work to complete employment forms required by the Federal government (I-9). W-4 is completed and available through the YESS system online. Please note: Although located on campus, Dining Services and The Bookstore are considered off campus employers. If a student has worked for either office before working for your department that student must come to Career Center, prior to the first day.
  • On the first day of work a new hire will be required to complete the on line EEO Training (link) at the employer’s site. Students must be paid during the training process.
  • Once all students have been hired your job will go into “Hire Archive” until you update the dates and request that the position be posted again.  Refer to training presentation (link).
  • If the Department does not receive a time sheet for the student, contact The Career Center, X2161, immediately.
  • Departmental Supervisors remind students they will need to provide Career Center personnel the federally approved identification documents to complete the I-9.
  • If a student is hurt while employed, keep in mind that a student employee is like  all TCNJ employees, and any job related injuries should be reported to Human Resources
  • Student Employment during the academic year is restricted to current TCNJ students attending classes on a minimum of half-time status. December graduates are not eligible to work in the Spring semester.
  • Student Employment during the summer is open to TCNJ and non-TCNJ students, 16 years of age or older (students under 18 are considered minors and must secure working papers) and recent May graduates.
  • Remember they are students first
  • Establish a work schedule
  • Be as flexible as possible when considering schedules and requests for changes
  • If you need to make schedule changes, give as much notice as possible
  • You do not have to grant requests for changes in work schedule

If things are not working out:

  • Communicate with the employee verbally
  • Explain what the problem or difficulty is
  • Discuss together what can be done to correct it
  • Indicate what the consequences could be if the problem is not corrected (ex. different assignment, loss of responsibilities, change in schedule, reduction in hours, etc.)
  • Further discussions, leading to possible termination

If problem persists:

  • Contact the Career Center staff- We are here to help you and the student to see what can and/or should be done to rectify the situation.
  • Move to written warning
  • Define what the problem has been
  • Explain what has been done to communicate the situation to the student
  • Prepare a written performance development plan
  • State your expectations for resolving the problem
  • Be specific regarding what improvements need to be made
  • Include reasonable time lines for follow through
  • Indicate clearly what the consequences will be if not corrected
  • Have student and supervisor sign and date the document

Dismissing a student worker:

  • Contact the Student Employment Coordinator for instructions on how to proceed prior to taking action.

Equal Employment, Affirmative Action and Diversity Question:

  • Contact TCNJ Director of Equal Employment, Affirmative Action and Diversity X3139.

 Student Behavioral concerns:

Many student employees spend more concentrated time at their jobs than they do any where other than their residence. Should you observe significant changes in a student behavior, visit the Student of Concern website for information on how you can assist the student.